Volunteer Duty Roster

A condition of your child’s registration is for a member of your family to attend a minimum of 3 duties per season, per child. If you have more than one child, then we ask you to complete a minimum of 4 duties.

If you are a parent of an On Tracker athlete, we understand you cannot leave your child to attend a duty. Therefore, you are not required to complete regular track or field duties. You are only required to sign up for at least one On Tracker Parent Helper duty. This role is to assist our On Tracker Coordinator for a toilet break or wrangling.

The roles are easy, you get a front row seat to the action and have the opportunity to encourage your child along with the other athletes. Perks include lots of high fives, a free coffee delivered to you during your duty, leading by example and showing your child the importance of team work.

Our club is responsible for providing Chiefs and volunteers each week:

  • 3 x Back Straight Finish (1 x chief, 1 x Bib Scanner, 1 x Finish Marshal),
  • 8 x Long Jump (2 pits, each with 1 x chief and 3 x volunteers to rake the pits, measure and record results)
  • 1 x 400m manual timer (where applicable)
  • 1 x On Tracker Parent helper
  • 3 x emergencies, to relieve volunteers if their child is competing, toilet breaks, or last minute absentee
  • 1 x Front Straight Assistant (helping Leopold)
  • 1 x Discus/Javelin Assistant (helping Geelong Guild)
  • 1 x Discus Assistant (helping East Geelong)
  • 1 x Coffee Runner

We also provide:

  • 3 x Starters
  • 1 x Child Safety Officer
  • 1 x On Trackers Coordinator
  • I x Digital Results Support

Chiefs, Judges and Starters are all trained. If you aren’t trained, there are lots of easy roles that you can choose from.

Choosing duties is easy. Simply select the dates you wish to attend using our Volunteer Portal:

Select Volunteer Duty Here

Volunteer Requirement

Please check in at the club table on Saturday mornings to get your volunteer vest and place your coffee order. You will be directed to the Chief on the duty you have chosen and will be given instructions on what to do.

Shoes

Want to become a Chief or Judge?

As our older athletes switch to seniors, we tend to lose a few chiefs each season. We are always looking for new chiefs to join the team. Not only are you displaying good leadership traits to your children, you also get a front row seat to all the action! Please let a member of the committee know if you would like to volunteer as a Chief Official, Judge or Starter and we can discuss further training to help you in the role.

2026/27 Set Up / Pack Up Club Duties

Each season, all clubs are required to complete set up or pack up Club Duties for the meet. This involves setting up some equipment on to the field ready for the meet. Many hands make light work, so when our Club is nominated for this role, we ask for help from parents to lend a hand. We don’t schedule volunteers for these roles; we just ask that you chip in and represent the South Barwon Spirit. You can also do this with your young athlete, lead by example and show them what it means to be a volunteer and contribute to your team.

You can view the 2026/27 season Club Duties here: